Position Overview

The Facilities Coordinator serves as the central administrative and logistical support for the Facilities Department, ensuring that all facility-related requests are received, tracked, and assigned to the appropriate Buildings Manager for resolution. The Facilities Coordinator maintains organized records of vendor information, service contracts, maintenance schedules, and compliance documentation to ensure smooth and efficient operations across all Vox Church campuses.

Primary Responsibilities

Serve as the primary point of contact for all incoming facilities ROCK requests for Vox Church buildings.
Assign, track, and follow up on work orders, ensuring timely communication and completion.
Monitor open requests, providing timely communication and clarity to stakeholders regarding timelines and steps to completion.
Coordinate vendor scheduling, site access, inspections, and maintenance projects.
Maintain organized vendor and facilities documentation, including:
- Vendor contact information, after-hours emergency numbers and processes to escalate critical issue
- Certificates of Insurance (COIs), W-9s, and compliance records
- Tracking expiration dates and renewals
- Warranties, manuals, inspection reports, and service logs
Assist with coding expenses, compiling data and preparing reports related for facilities performance and spending.
Support the Real Estate Director with administrative tasks related to budgeting, contracts, and project tracking.

Skills and Qualifications

Strong organizational and administrative skills with excellent attention to detail.
Proficient in Microsoft Office and Teams
Effective communicator, capable of managing multiple priorities and following up proactively.
Ability to work independently while maintaining alignment with the overall goals of the department.
Experience with vendor coordination or contract documentation preferred.
Previous experience in office administration, facilities coordination, or logistics preferred.
A commitment to Vox Church’s mission and values, with a heart for serving staff and campuses.

Key Attributes

Dependable and responsive with strong attention to detail
Team-oriented with a servant-hearted approach
Calm and flexible when priorities change
Organized and efficient, helping ministry operations run smoothly

Vox Church

Vox Church is one church in 13 locations across the North East. Planted in 2011, our mission is to see New England go from the least churched region in the United States to the most spiritually vibrant place on earth.